Front Desk Administrator/ Assistant to the Principal

Department: Academics
FLSA Classification: Hourly / Non-Exempt
Employee Type: FT/12-mo
Reports To: Drew Hudson, Principal

Who We Are:

Opening in 2009, Cristo Rey Jesuit now has student enrollment of nearly 500 young men and women. Cristo Rey Jesuit offers a rigorous college preparatory education available to students of limited economic resources in the Houston area. A unique Corporate Work Study Program places students in Houston businesses and nonprofits where they learn the expectations of the corporate world and earn up to 50 percent of the cost of their education. Cristo Rey Jesuit belongs to the national Cristo Rey Network of schools and the national Jesuit Schools Network.

Our Mission:

To inspire and prepare students of limited economic resources to succeed in college and lead their communities as compassionate, committed, and competent men and women for others for the greater glory of God.

Our Vision:

 Compelled by our Jesuit mission and identity, we are a vibrant community that transforms the world by loving, learning, and excelling in all we do.

Read more about Cristo Rey Jesuit’s teaching model and school community on our website.

Our Learning Community: 

Cristo Rey Jesuit is a learning community of nearly 500 young men and women in grades 9 through 12 and a faculty and staff of 80 educators. Cristo Rey Jesuit students are talented, respectful and well-behaved young men and women who participate actively in their learning endeavors. The ideal Cristo Rey Jesuit graduate is a man or woman cognizant of God’s presence in his/her life, who strives to be steadfast in faith, open to growth, committed to service and social justice, dedicated to academic excellence, and work-experienced. Every year, 100% of our graduates are accepted into colleges and universities. Cristo Rey Jesuit’s faculty and staff are dedicated professionals who strive to embody the mission and core principles of the school, maintain the superior quality of its programs, invest directly in the lives of students, and engage in programs for their own professional and spiritual development. 

Who YOU are:

We are seeking a dedicated, intellectually curious and mission driven individual who is open to growth and wants to be part of our community.  They will have the unique opportunity to help develop one of Houston’s most promising educational options for young men and women from families with low to moderate income.  An ideal candidate should have an appreciation of the school’s mission and a commitment to the values of Catholic education and be comfortable modeling an active and inspiring faith life for all in the community.  

The Job:

The Front Office Administrator/Assistant to the Principal is a campus based position that plays a vital role in ensuring clear and effective communications with all community members and stakeholders. The position is responsible for delivering superior customer service to parents, families, and students by warmly greeting all visitors and directing them to the appropriate place or person. The Front Office Administrator/Assistant to the Principal will be responsible for supporting the Principal by scheduling, responding to correspondence, creating documents and other duties assigned by the Principal. The Front Office Administrator/Assistant to the Principal  agrees to maintain the confidentiality of the meetings and conversations involving the school staff, parents, and students from external and internal individuals and entities without explicit permission from the Principal.

Purpose:

As a member of the Cristo Rey Jesuit Administration Department, the Front Office Administrator/Assistant to the Principal seeks ways to conduct oneself in a professional manner through actions and communications with others.  He/she interacts in a positive and caring way with students, parents, outside contacts and staff by taking an active professional position in celebrating and upholding the Catholic and Jesuit identity of Cristo Rey Jesuit.  

Responsibilities:

Include, but are not limited to:

1. As Assistant to the Principal you will facilitate communication and schedule appointments between the Principal, school administrators, faculty and school community.

2. As Assistant to the Principal you will be responsible for contacting contacts and keeping meetings on schedule.

3. As Assistant to the Principal you will facilitate document creation, organize duties or assignments, assist in all department purchase approvals and agree to other duties as assigned by the Principal.

4. Coordinate with HR Recruiter and Academic team to coordinate the hiring process, set up  interviewing team and onboarding scheduling with new hires. 

5. Operates the school’s multi-line phone system; directs calls to the appropriate party, takes messages and provides information and assistance to callers.

6. Professionally greets and assists staff, students, faculty, and visitors; answers questions for staff, parents, students and others.

7. Maintain daily student attendance records and contact parents regarding delinquency.  

8. Sorts and distributes incoming mail; prepares outgoing mail.

9. Assists with document preparation and other office duties as directed. 

10. Maintains the general office filing system.

11. Maintains an adequate supply of office supplies and materials for the administrative office area and places weekly orders for the entire faculty & staff.

12. Contribute positively to employee morale; maintain a positive, pleasant demeanor to all constituencies.

13. Maintain school security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

Job Duties:  

Include, but are not limited to:

1. Front Office Administrator/Assistant to the Principal agrees to be present and available for service of the School within the School Period between 7:00am and 4:00pm.  A one hour lunch will be provided.

2. Front Office Administrator/Assistant to the Principal agrees to act in a manner as outlined in the mission, objectives, and policies of the School as articulated in the Employee Handbook.

3. Front Office Administrator/Assistant to the Principal agrees to participate in administrative meetings, Communities, student supervision, record-keeping and reporting, parent-teacher relations, and other duties as assigned.

4. Front Office Administrator/Assistant to the Principal agrees to participate in major school events including but not limited to the Mass of the Holy Spirit, Back to School Event, Open House, Baccalaureate Mass, and Graduation.

5. Front Office Administrator/Assistant to the Principal agrees to respect and help form the spiritual values of the students and to support the Jesuit, Catholic identity of the School by exemplifying in his/her own actions the characteristics of Christian living, being a leader of prayer, and supporting the liturgical and spiritual life of the school.

6. Front Office Administrator/Assistant to the Principal agrees to participate in the faculty and staff formation in Ignatian Spirituality, Ignatian Pedagogy, and Jesuit education.

7. Front Office Administrator/Assistant to the Principal agrees to support and promote the success of the Corporate Work-Study Program.

8. Front Office Administrator/Assistant to the Principal agrees to actively implement the Code of Conduct and Disciplinary Procedures as outlined in the Student Handbook when applicable.

9. Front Office Administrator/Assistant to the Principal agrees to undergo a School-initiated initial and 3-year criminal background check, to complete required trainings, including but no limited to, an Archdiocese of Galveston-Houston Catholic Mutual Group Safe Haven online training seminar on child abuse and mandatory reporting, and to repeat their Safe Haven online training every 5 years.

10. Front Office Administrator/Assistant to the Principal agrees to accept any special assignment that from time to time may be required for the efficient operation of the School, as assigned by the Principal.

11. Front Office Administrator/Assistant to the Principal agrees to maintain the ability to work with several ‘supervisors’ while multi-tasking several projects at the same time

12. Front Office Administrator/Assistant to the Principal agrees to be a resource to others including stop-in visitors, volunteers and staff

13. Front Office Administrator/Assistant to the Principal agrees to be adept at building rapport and trust with people from diverse socio-economic and cultural backgrounds, including underrepresented urban youth and first-generation college students.

Qualifications: 

• High school diploma or GED 

• Ability to communicate proficiently with all constituents in a school environment in both English and Spanish.

• Have excellent computer skills in Excel, Word, Access and PowerPoint and Google Docs, Drive, and Gmail 

• Ability to use basic office equipment (copy machine, scanner, fax machine, etc.)

• Be welcoming on the phone and a quick responder to inquiries

• Possess superior customer service skills

• Project a positive attitude

• A minimum of 2 years in Administration position with comparable experience.

Compensation:

Competitive salary, benefits, and paid vacation.

Physical Requirements and Work Environment:

● Regularly interact with students, parents, staff, corporate partners, and visitors.
● Work at a desk and computer screen for extended periods of time.
● Be able to occasionally lift up to 30 lbs.