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Director of Finance & Chief Operating Officer

Departments: Finance (primary lead), Human Resources (primary lead), Technology, Facilities, and Operations 
FLSA Classification: Exempt 
Employee Type: FT/12-mo 
Reports To: Directly to the President with indirect reporting to Academic, Corporate Work Study, and Community Engagement Directors. 

 

The Job:

The Director of Finance and Chief Operating Officer (“DOF/COO”) is a senior leadership position primarily responsible for the administrative services provided to the school on a day-to-day basis, including the Finance Department, HR Department, IT Department, Facilities Department, and Operations Department. In this role, the Director/COO manages an $9 million annual operating budget and serves a community of about 90 employees and 450 students. The Director/COO will directly supervise a team of seven employees and there are 25 employees reporting through the departments the DOE/COO manages. 

Responsibilities:

Core duties and responsibilities include the following. Other duties may be assigned. 

Finance (primary lead with 2 full-time employees reporting): 

  1. Oversees all financial activities of the school. Approves operating expenditures and works with department heads to manage allocation of funds. 
  2. Manages the school's financial/banking relations and monitors cash positions in all accounts to provide for operations of the school. Manages finances and reporting for the Cristo Rey Jesuit Houston Foundation, the school's endowment fund. 
  3. Oversees all accounting functions related to expenditures and collection and recording of revenues from the Corporate Work-Study Program, contributions and tuition. Oversees monthly closing processes and preparation of monthly financial statements for Board of Trustees, Oversees preparation of the annual financial statements, Forms 990 and the annual audit. Manages preparation of annual report to the Cristo Rey Network. 
  4. Participates in general and committee meetings of the Board of Trustees and the Foundation Board. Implements directives of the Board as delegated by the President. Assists the Board of Trustees and school President in the development of a strategic plan, a five-year operating and capital improvements budget. Implements financial and investment strategies to maintain long-term financial sustainability. 
  5. Works with outside providers to manage property, liability, vehicle, workers' compensation, student accident, and other business insurance coverage.
  6. Works with the Admissions department to evaluate applicants' financial position for compliance with Cristo Rey Network Standard.

Human Resources (primary lead with 3 part-time employees reporting): 

  1. Working with the President, recommends and implements employee compensation structure, employee policies and procedures. 
  2. Communicates relevant information to employees on a timely basis.
  3. Approves semi-monthly payroll and maintains payroll records through third-party payroll company; 
  4. Ensures that all tax reporting requirements are fulfilled on a timely basis
  5. Oversees the annual enrollment process and administers all employee benefits plans including medical, dental, vision, disability insurance, life insurance and savings plan. Works with benefits brokers to evaluate, recommend and select health and wellness plans each year. 
  6. Oversees hiring process, on-boarding of new employees, and annual teacher contract renewals, ensuring compliance with employment laws and Archdiocesan requirements. 
  7. Oversees all human resource processes and record keeping, including annual performance reviews, performance improvement plans, employee handbooks, and personnel files. 
  8. Serves as employee relations liaison for performance issues, behavior issues and employee concerns. 
  9. Builds the strategies for department organization, salary structures, salary comparisons 

Technology (“IT”): 

The DOF/COO will directly manage the IT Director who, in turn, manages two additional employees in the IT Department. IT services all the technology needs of the school including but not limited to computers for every employee, ChromeBooks for every student, printers, copiers, WiFi, internet, various software packages (including PowerSchool), security cameras, computer lab, etc. A general understanding of IT, computers, and software will be required for the DOF/COO, although the Director of IT will lead the majority of this effort. 

Facilities

The DOF/COO will directly manage the Facilities Director who also has a part-time maintenance worker and various contract labor on call. Facilities are charged with maintenance and periodic upgrades to the school’s physical plant. No specific skills are needed for the DOF/COO as it relates to facilities other than strong project management skills. 

Operations

The DOF/COO will directly manage the Associate Operations Director who has 8 full-time and 4 part-time employees reporting to them. Operations consist of all transportation services (9 buses), school security and safety, and the meal programs. No specific skills are required of the DOF/COO for this management responsibility. 

Education and/or Experience: 
  • Bachelor's degree in accounting, finance or relevant business major from a four-year college or university. 
  • CPA preferred and MBA preferred. 
  • Five to ten years management, financial, and administrative experience in private school or other nonprofit organization. 
  • Working with and/or managing human resource personnel is a plus. 
  • Fluency in Spanish is a plus. 
Key Competencies: 

To perform this job successfully, an individual should possess the following key competencies:

  • Strong project management skills; ability to work on deadlines as needed.
  • Exceptional leadership and management skills; 
  • Excellent written and oral communication skills. 
  • Ability to work in the dynamic, fast-paced environment of an urban high school. 
  • Must be discreet and handle confidential matters 
  • Commitment to faith-based education and holistic student development
  • A desire to learn and be part of the unique Cristo Rey mission 
  • Must be able to incorporate school mission into all messaging 
  • Ability to work in a multicultural environment that embraces diversity, equity and inclusion. 
Computer Skills: 
  • Strong knowledge of Paycor as well as other HR software applications
  • Strong knowledge of Microsoft Office Suite, Google applications, and Windows
  • Strong knowledge of QuickBooks Desktop, Divvy, Bill.com or other third-party A/P processors 
  • Advanced Excel skills 
Physical Requirements and Work Environment: 
  • Regularly interact with students, parents, staff, corporate partners, and visitors.
  • Work at a desk and computer screen for extended periods of time.
  • Be able to occasionally lift up to 10 lbs. 
Apply

Please submit cover letter and resume to jobs@cristoreyjesuit.org

Cristo Rey Jesuit College Preparatory School of Houston and Cristo Rey Work Study Program, Inc are equal opportunity employers.